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Pro: Create an operator facing guide for loading shells to the portal Trip Overview # Trip Overview 1. Name the trip using descriptive language 2. Write the Trip Summary 1. It should be 2-3 sentences describing the trip and the experiences. The language should be fun and exciting. 2. Ex) Flow your way across Morocco on this yoga adventure from Marrakech to the Sahara. With daily practices and plenty of sightseeing, this trip is the perfect combination of history and workshops. The cherry on top is the time spent in the Sahara where you can connect deeper into your practice in one of the most spiritual locations in the world. 3. Select your name from the drop down list to add itineary owner 4\. Country - Select your country name from the drop down list INTERNAL: NEEDS TO BE PROPERLY ALPHABETIZED BEFORE GOING LIVE TO OPS - Region - Select the continent from the dropdown menu - Pricing Description - Select from following criteria for the cost at 14 travelers 1. Very Expensive $$$$ = 2,500+ 2. Expensive $$$ = 1,500 – 2,499 3. Affordable $$ = 1,000 – 1,499 4. Inexpensive $ = <1,000 - For example, if the trip cost at 14 pax is USD $1350, you would select the pricing description at “Affordable" ### Adding to Portal Instructions/Training Overview Information 1. Name the trip using descriptive language with the following format 1. COUNTRY: Descriptive sentence or similar naming pattern 2. Ex) Croatia: Yoga by the Sea OR Morocco: Journey to the Sahara 2. Write the Trip Summary 1. It should be 2-3 sentences describing the trip and the experiences. The language should be fun and exciting. 2. Ex) Flow your way across Morocco on this yoga adventure from Marrakech to the Sahara. With daily practices and plenty of sightseeing, this trip is the perfect combination of history and workshops. The cherry on top is the time spent in the Sahara where you can connect deeper into your practice in one of the most spiritual locations in the world. 3. Itinerary Owner 1. Select your name from the drop down INTERNAL Will this be removed for ops? 4. Country 1. Select country name from the drop down INTERNAL List needs to be properly alphabetized before this goes live to ops 5. Region 1. Type in the continent where the trip occurs 6. Pricing Description 1. Select from following criteria 1. Very Expensive $$$$ = 2,500+ 2. Expensive $$$ = 1,500 – 2,499 3. Affordable $$ = 1,000 – 1,499 4. Inexpensive $ = <1,000 7. Themes 1. Select all applicable trip themes that match itinerary 8. Tags 1. INTERNAL Need to delete 9. Operator 1. Select your company name from the dropdown menu 10. Map Url INTERNAL Can we add "For TrovaTrip use only" 1. Please leave this blank * * * Cities 1. Click “+ADD” to add all of the overnight cities on the itinerary 1. Only put the names of the cities where people will be staying the night 2. Write "City Names" in chronological order of visitation 3. You can leave the "City Description" blank Logistics - Add the total number of included Breakfasts, Lunches, and Dinners - Accommodation Types - Portal auto uploads “Double occupancy in 3-star hotels (single rooms available)” - Edit this if hotel information is different (ie 3 & 4-star or 5-star) - Transportation Types - Add “Chartered Buses” and any other transportation types - Ie “Chartered Buses and Private Boats” - Arrival Details \- Fly into AIRPORT NAME (3-LETTER CODE). TrovaTrip will provide 3 transfers between 8am and 5pm. 1. Departure Details \- Fly out of AIRPORT NAME (3-LETTER CODE). TrovaTrip will provide 2 transfers on the final morning. 2. Activities \- Press “+ADD” and enter activities in chronological order (ie 1st activity, 2nd activity, etc.) \- These are actual daily activities (not meals or transfers) \- Activity entry: 1. Write name of activity in “Activity Description” 2. Add City name \- NOTE: Pressing remove will delete the lowest activity listed, if you want to remove an activity from higher placement on the list, move the activities up before clicking “-REMOVE” 1. For example, if you want to remove Activity 1, pressing “-REMOVE” will actually remove Activity 2 (because it is lower on the list). Instead, shift the list up and then remove the blank activity at the bottom. 3. Other Inclusions: \- (These Auto Upload, edit only if different) 1. Double Occupancy in 3-star Hotels 2. Local Guide throughout Trip 3. All City Transfers 4. Arrival Airport Transfer (until 6pm on first day) 1. CHANGE TO 5pm 5. Departure Airport Transfer (morning of last day) 4. Exclusions \- (These Auto Upload, edit only if different) 1. International Flights 2. Food & Alcohol (except as noted) 3. Visas & Travel Insurance 4. Airport Transfers Outside of Designated Times 5. Workshops 1. If workshops a part of itinerary add "Daily Workshops" or "Up to # workshops" 2. AMs will add specific workshops for the trip 6. Optional Activities \- Add Activity Name, Description, city where activity takes places, Day of trip when it occurs (ie 8), and price (operator's price, not traveler cost) \- NOTE: Each optional activity needs all information boxes filled out 7. Photos \- Add a hero image and 4 "Itinerary Photos" \- Photos need to be below 10mb (edit pixels if too big) \- Add tags on "Itinerary Photos" to include name of place, landmark, or city/country 1. Use unsplash.com 8. SKIP ACTIVITY BY DAY-MAXIMUM SPOTS UNTIL AFTER TRIP IS SUBMITTED AND MARKED COMPLETE AT THE TOP OF FORM 9. Availability travel details 1. Go through and mark each month "Best", "Okay" or "Not Good" 2. Reference operator suggestion, google search or this sheet- https://docs.google.com/spreadsheets/d/1Fy65X1aJ55LGBzAjgHnlko4IiF9vNzWX1ihfaUi3JpM/edit#gid=1128989405 10. Cost Thresholds 1. Add a threshold for 8, 10, 14, and 20 travelers 2. Add in costs for each threshold from operator and Trova margin 1. Trova Margin 1. 8 pax/ 250 10 pax/ 250 14 pax/300 20 pax/ 400 11. Trip lead time (in months) 1. Standard is 8, but put in # if it is different for your shell 1. I.E Domestic = shorter / Patagonia =12 12. Press submit 13. Go back to itinerary index and select recently submitted shell 14. Change status from "incomplete" to "complete" and press submit 15. Return to "Activity by Day" and add in the copy for each day of the trip 1. Label each day title "Day 1", "Day 2", etc 2. Do NOT add photos to daily section 3. Write copy in "activity description" 4. Include each activity inclusion for the day as a line item under "Activity Inclusions" (ie, Welcome Dinner, Snorkeling, etc.) REWORD 5. Do not add optional activities here 16. Number free of charge 1. Will be listed on request form as FOC 17. Tour Leader 1. Check box if the tour leader is included 2. If the tour leader is not included, add in cost under "Tour Leader Price" 18. Starting Price 1. = cost at 14 plus TT margin (300) 19. Single Supplement 1. Add in cost of SUP 20. Prep list URL 1. If a trip has occurred in this country before, a prep list will exist 1. Ask Richard for URL 21. Minimum spots 1. Standard is 8, change if different for your shell 22. Maximum spots 1. Standard is 20, change if different for your shell 23. Itinerary URL 1. Ignore Pricing: threshold / margin: 8 / 250 10 / 250 14 /300 20 / 400 Starting price = cost at 14 plus TT margin (300) Themes: These are topical and should align with sales Themes (1 per trip): \- Workshops \- Yoga -Yoga Retreat \- Fitness \- Adventure -Photography -Hiking -Scuba, Snorkeling and Free-Diving -Service -Food -Wildlife -Videography -Skiing -Health & Wellness -Exploration -Body Positivity -Surfing Tags (multiple per trip from pre-selected menu): Experience based \- Surfing \- Hiking \- Snorkeling \- Photography \- Videography \- Skiing \- Health and Wellness \- Body Positivity \- Food

Last updated: 5 years ago